Milan Township 16444 Cone Rd. Milan, Michigan 48160   November 12, 2009 Minutes   The meeting was called to order at 7:03 p.m. The Pledge of Allegiance was recited. Roll call: Supervisor Phil Heath (present), Clerk Margaret Rock (present), Treasurer Jim Early (present), Trustee Olga Mancik (excused), and Trustee Robert Dopkowski (present).   Public Comment:       None             Agenda additions or changes:          None               Consent Agenda, Minutes, Disbursements, Fund Balances and Building Report:   Motion by Treasurer Early and seconded by Trustee Dopkowski to accept the Consent Agenda.  Motion carried. Motion by Supervisor Heath and seconded by Clerk Rock to accept the minutes. Motion carried.   Clerk Rock read the disbursements:   General Fund          =           12,402.43 Fire Fund                 =           14,287.84                                                                               Bldg. Fund               =                 644.00 Road Fund               =                           0 Other                        =                   88.00___ Total                         =          $27,422.27 Motion by Clerk Rock and seconded by Trustee Dopkowski to pay the bills of $27,422.27. Motion carried.   Fund Balances:                                                Chase (savings)          =         $325,009.52    MB & T (checking)     =             37,849.63 Flagstar                       =           201,587.82 MB & T (savings)       =              15,541.41 Total                            =          $579,988.38   Motion by Supervisor Heath and seconded by Clerk Rock to accept the fund balance report and find best deal for CD that is up for renewal. Motion carried.   Clerk Rock gave the Building Report:                                                                         Total money received             =          $435.00 Total paid out                          =          $644.00   Motion by Treasurer Early and seconded by Trustee Dopkowski to accept the Building Report. Motion carried.   Old Business L. Edmonds new site plan (L&K Trucking): The board has a copy of the new site plan from the Planning Commission. The Planning Commission voted to approve of the new site plan. Supervisor Heath read letter from MCRC: Permit issued 10-13-08 for a parking area. MCRC is immediately revoking permit # 2008-311 issued to location on Ann Arbor Rd. Mr. Edmonds has 30 days from Nov. 11, 2009 to either remove the driveway or submit a revised set of plans. If requirements aren’t met within the notice period, MCRC will remove the unauthorized driveway and charge all necessary costs to L&K Trucking. The board took no action concerning a new site plan.   Motion by Supervisor Heath and seconded by Treasurer Early to deny request for new site plan until requirements are met. Roll call vote: Treasurer Early – Yea           Clerk Rock – Yea         Supervisor Heath – Yea          Trustee Dopkowski – Yea   Motion carried.   Unisex Bathroom: A discussion of moving the bathrooms upstairs into the back room to meet ADA requirements. On hold until next month meeting to gather further information.   New  Business Karen Lieb (Assessor): Discussion of property values going down and report of monthly activity. The report is on file.   Motion by Trustee Dopkowski and seconded by Supervisor Heath to pay for an extra phone line at $12 per month for the Assessor. Motion carried.   Motion by Supervisor Heath and seconded by Trustee Dopkowski to pay for class and send the Assessor to Equalizer Class hosted by BS&A. Motion carried.   Rental Property: The township owned property on Sherman Rd. that is being farmed. Clerk Rock will pull the contract and report to the board on length of contract next month.   Issues from the Board Members Clerk Rock: Discussion of the MTA Conference in Grand Rapids, MI in 2010.   Motion by Supervisor Heath and seconded by Clerk Rock to pay board members fee at MTA Conference and for single occupancy rooms.  Motion carried.   Karen Lieb (Assessor): Discussion of a land split, a 80 acre parcel was split without approval. The township attorney will send a letter to the original property owner.   Public Comment: Phil Heath: His store burned down recently and he needs to pour concrete before winter. He can’t get the site plan and drawings before winter sets in. Looking for ideas from the board on how to speed up the process. After discussion of the board, the property is not zoned commercial at this time and must go through rezoning, site plan approval, and other steps before any work can commence.   Adjournment   Motion by Treasurer Early and seconded by Trustee Dopkowski to adjourn at 8:43 p.m. Motion carried.   Respectfully submitted by: Clerk Margaret Rock & Dep. Clerk Larry Lee