Approved minutes of the Milan Township Board held on March 8, 2007. Supervisor Wittkop called the meeting to order at 7:30 pm. Invocation was given and Pledge was recited. Public Comment None. Consent Agenda, Disbursements, Fund balances and Bldg Report. Trustee Dopkowski made motion to approve Consent agenda, Trustee Mancik seconded. Vote taken: all yeas. Motion carried. Supervisor Wittkop asked if any corrections/additions to the minutes dated February 8, 2007. No objections to the minutes. Minutes were accepted as printed and filed for audit. Clerk Rock gave disbursements of: General Fund = $ 8,690.85 Fire Fund = $16,316.80 Bldg fund = $ 865.34 Road Fund = $10,200.11 Total = $36,073.11 Treasurer Early made motion to pay the bills Trustee Mancik supported. . Vote taken. All yeas. Motion carried. Treasurer Early passed out fund balances report. Board looked over and discussed. Supervisor Wittkop stated reports to be filed for audit. Trustee Mancik gave building report. Supervisor Wittkop stated reports to be filed for audit. Old Business Budget Items Supervisor Wittkop presented Resolutions numbered 2007-3-8# 23 through 2007-3-8#26 to the board for approval to correct deficits in the following accounts: 2007-3-8# 23 Deputy Clerk Salaries and Wages Fund and Supplies Fund Treasurer Early made motion to approve, Trustee Dopkowski supported Roll Call vote. All yeas. Motion carried. 2007-3-8 # 24 Treasurer Salary and Wages fund. Treasurer Early made motion to approve, Trustee Dopkowski supported. Roll Call vote. All yeas. Motion carried. 2007-3-8 #25 Election Fund Supplies Treasurer Early made motion to approve, Clerk Rock supported.     Roll Call vote. All yeas. Motion carried. 2007-3-8 #26 Building and Grounds –Utilities-Electric, Repairs and Misc. Expenditure Clerk Rock made motion to approve, Trustee Dopkowski supported. Board of Review checklist Supervisor Wittkop discussed the 14 Point Review checklist he received. Questions were asked to our assessor Lou Burke and answered. Mr. Burke asked permission to go to Monroe and get Township maps printed and Township pay costs. Board discussed and approved. Petersburg Road Bridge Contract from MCRC Supervisor Wittkop spoke about the current costs and the contract from MCRC. The board discussed . Trustee Dopkowski made motion to approve the contract, Trustee Mancik supported. Roll Call taken. 4 yeas, 1 nay from Clerk Rock. Motion passed 4-1. Speed Limit for Azalia update Supervisor Wittkop read a letter from Janeen Abar Traffic Safety Engineer. stating that the speed studies have been collected and it may support a 40 mph posting. Also this request will be sent to the Michigan State Police as soon as she received agreement from the township. The Board discussed. Clerk Rock made motion to notify her. Trustee Mancik supported. Vote taken, All Yeas. Motion passed. Clerk Rock will call Ms. Abar on March 9, 2007 and ask her to proceed. New Business Monroe County Board of Comm. –meet in out hall Supervisor Wittkop received a letter from Mr. J. Henry Lievens regarding holding Board of Comm. meetings at different municipalities. Supervisor Wittkop asked if this was something the board was interested in? After discussion by the board it was decided that Clerk Rock would call for more information and a decision would be made after the in formation was collected. Milan Area Fire Dept. contract 07-08 budget Supervisor Wittkop read and the board discussed. Supervisor Wittkop asked if anyone on the board would like to be alternate for the Fire Dept. meetings in case one of the current members was unable to make it. Trustee Mancik accepted. OHM letter for inspecting Holcim quarry expansion ordinance Supervisor Wittkop presented a proposal to the board from OHM for engineering services for the inspection of Holcim mining operations in Milan Township. The board discussed and questions were asked and answered by Mr. Craigmile of OHM. Trustee Dopkowski made motion to accept Bid and Fee Schedule from OHM. Trustee Mancik seconded. Vote Taken: All yeas, No nays. Motion passed.     Planning Comm. updated/ordinance & site plans Trustee Dopkowski spoke about the Planning Comm. progress and he also stated that near to finishing project and presenting to the Board. Paperwork/junk in basement for removal Board discussed and it was decided that Supervisor Wittkop would look in basement and decide what needed to be shredded.     Float shutoff for water pump. Board discussed and decided to have Supervisor Wittkop call Tom Smetha and check on the cost. Cemetery mowing/township hall/plowing contract After discussion by the board it was decided that the board was willing to continue with D & K. Supervisor Wittkop will call D&K and ask for a couple of additions to be made to the contract. Changes include snow removal from the township hall and duties being done in the cemeteries. After the changes Supervisor Wittkop will pass to our legal consul to look over. Ditching needed for 2007 Supervisor Wittkop and board discussed. Supervisor Wittkop mentioned Wells Rd and asked the board to submit other names for consideration. Issues from Board members or officials. Trustee Mancik stated that the M.O.R.E. meeting was to be at the township hall March 22, 2007 at 7 p.m. Trustee Mancik also asked if it was ok to post the two letters from Holcim on the bulletin board. The board had no issues with that. Clerk Rock informed the board that she will be having surgery on May 1, 2007 and expected to be unable to work for two weeks. She also asked the board if they wanted to have her Deputy Clerk Larry Lee cover the building department. She also stated that he would already be here on May 4 as he would be setting up for the May 8 election. The board discussed. It was decided that the building dept. would be closed May 1, 2007 and also due to the election on May 8 the building dept would also be closed. The Deputy Clerk would cover the building dept. on May 4 and May 11, 2007. He would also fill in for Clerk Rock at the monthly meeting on May 10 and if Clerk Rock needed more time off it would be decided at that meeting what needs to be done to cover the building dept. Trustee Mancik made motion to have Deputy Lee cover building dept. May 4 and 11. Trustee Dopkowski seconded. Vote taken. All yeas. Motion passed. Clerk Rock said she received information regarding a conference with a speaker on the subject: "When Vision Meets Reality" and was asked to pass it along. Supervisor Wittkop read communications letters from: Michigan Township Participating Plan- regarding findings after his meeting/discussion at the township hall about the operations of Milan Township. Letter to be placed in minutes book and copies to be given to the board. Michigan House of Representatives – Kathy Angerer – regarding the boards concerns about the Animal Control Act. It told what the process is that a resident should follow if poultry or livestock she/he owns is injured or killed by a dog. Milan Area Chamber of Commerce – invite March 13, 2007 United Stated Census Bureau- invite March 19, 2007. Township Lawyer- Martin J. Kamprath- copy of letter he received from Law Offices of Conlin, McKenny & Philbrick, PC. regarding the Former Milan Township Dump: Plank Road and US 23. Michigan Transportation Asset Management – invite April 11, 2007 and May 2, 2007. Public comment 5 min. per person. None at this time Adjournment Supervisor Wittkop motion to adjourn. Treasurer Early seconded. Adjournment: 10:30 p.m Respectfully submitted by: Margaret Rock – Township Clerk