Approved  minutes of the Milan Township Board held on March 13, 2008 The meeting was called to order by Supervisor Wittkop at 7:00 PM. Invocation was given and the Pledge of Allegiance was recited. Supervisor Wittkop asked that if there were any additions to the agenda? Supervisor Wittkop asked that Approval of New Zoning Ordinances under New Business be moved to the end of list, and that we add Ryan Timiney – presentation for township insurance be added to the agenda. Trustee Dopkowski seconded motion to move and add to agenda. Vote taken. All yeas. Motion carried. Public Comment: Phil Heath asked about the changes being made/made to the Milan Fire Department runs that they response too. Supervisor Wittkop stated that at this time no questions will be answered in regards to any changes. Consent Agenda, Minutes, Disbursements, Fund Balances and Building Report: Trustee Dopkowski made motion to accept consent agenda. Trustee Mancik seconded. All yeas. Motion carried. Supervisor Wittkop stated the Consent Agenda be accepted as corrected and filed for audit. Supervisor Wittkop asked if and changes/corrections to the February 14, 2008 minutes and the March 1, 2008 Special Meeting minutes. Supervisor Wittkop asked about the figures reported by the treasurer. Treasurer Early stated he did not have report with him at this meeting but he will see that corrected figures are given to the clerk. Trustee Dopkowski made motion to accept March1, 2008 minutes Trustee Mancik seconded. Treasurer Early made motion to accept with corrections. Trustee Mancik seconded. All yeas. Motion carried. Clerk Rock read the disbursements: General Fund = $ 10,239.90 Fire Fund = 11,326.09 Bldg Fund = 389.95 Road Fund = 0.00 Total = $ 21,955.94   Clerk Rock made motion to pay bills Seconded by Trustee Dopkowski. All yeas. Motion carried. Treasurer Early gave fund balances. General Fund. Chase = $ 189,271.76 Road Fund Chase = $ 71,219.88 Fire & Rescue Chase = $ 64,226.86 Total Chase = $ 324,718.50 Flagstar, Bank = $194,249.37 M B & T Checking = $ 20,788.01 M B & T Savings = $ 9,190.84 Total Liabilities & Equity = $ 548,946.72 Trustee Mancik gave the Building Report: 0 permit were issued Total money received: $ 0.00 Total paid out: $397.00 Supervisor Wittkop stated all reports to the filed for audit. Old Business: Stoning of Roads. Supervisor Wittkop read the MCRC contract prices for: Local roads- Drainage Taskforce- Gradall = $1060.50 Various Roads Excess Gradall Mowing of ditches = $5500.00 Stoning: Crowe Rd. = $11,319.00 Far Rd. = $ 6,187.50 Hack Rd. = $ 13,795.91 Petersburg = $ 6,187.50 Westfall = $ 7,837.50 TOTAL $ 45,327.41 Board discussed and after discussion Treasurer Early made motion to accept all the contracts except the Excess Gradall one. Trustee Mancik seconded. Vote taken. All Yeas. Motion passed. New Business: Grants – Larry Lee –Deputy Clerk Deputy Clerk Lee presented to the board that according to our Building Inspector our handicap ramp is not up to code along with the rails on our front porch. He proposed that we apply for a grant to see if we can be allotted one to fix these issues. He also stated that in order to apply for a grant we must have an engineer draw up a design for the ramp and the rails and get three bids. The board discussed and a question was asked if the grant would include the cost of the engineers? The answer to that was no. The township would have to incure that cost. Trustee Dopkowski asked if we knew the cost and the answer was no to that question also. Clerk Rock pointed out that if we wanted our township residents to abide by the building codes our township hall should also be up to code; therefore she made a motion to have our engineering firm of OHM do the design. Treasurer Early supported. There was more discussion and Clerk Rock amended her motion to have OHM do the design and to gather three bids to be sent in for grant. Treasurer Early seconded. Vote taken. All yeas. Motion carried. D & K Services Supervisor Wittkop presented the new contract which is $ 4,932.00 up $8.00 a month from last year. Supervisor Wittkop also stated that the cost of Spring Cleanup for the cemeteries is $390.00. Clerk Rock asked the date for the Spring Cleanup and it was not on his correspondence so she will call and get date so it can be published. Board discussed. Treasurer Early made motion to accept new contract. Trustee Mancik seconded. Vote taken. All yeas. Motion passed. MCRC – Howard Penrod Mr. Penrod informed the board and public that a workshop was being held on May 15, 2008 and the topic is going to be: Transportation Asset Management. Ron Babin Mr. Babin gave a presentation about Michigan Fair Tax. The board thanked him for the presentation and Trustee Dopkowski stated that Mr. Babin would also be giving a more informative presentation on the same subject at the next M.O.R.E meeting on March 27, 2008 at the Milan Township Hall at 7 p.m. Ryan Timiney. Mr. Timiney presented to the board a proposal with different prices for insurance for the township. Approval of New Zoning Ordinance Book. Supervisor Wittkop handed out copies of the changes that were made and approved at the meeting held on March, 2008. along with changes that have not been approved: 17.05 Delete land from first paragraph, delete # 2, change #3 to # 2, delete # 4, change # 5 to # 3, and change #6 to # 4 and rewrite it to match the building code. Also under Certificate of Occupancy change to: A certificate of occupancy will be issued when all the requirements of the building department code have been meet. Supervisor Wittkop asked if there were any more requests for changes. None were given. Trustee Dopkowski made motion to approve the ordinance as motified. Motion also to reflect that the New Ordinance will be effective 30 days after published in thr Monroe Evening News. Trustee Mancik seconded. Clerk Rock stated she would have liked to have a hard copy for review. Roll call vote taken. All yeas. Motion carried. Issues from Board Members or Officials Clerk Rock asked the for approval for Deputy Clerk and her to go to a seminar being given by MTA on the topic of Cemeteries and Election Updates on April 15, 2008 for a cost of $95.00 each. Supervisor Wittkop made motion for her and her deputy to go. Trustee Dopkowski seconded Clerk Rock asked to be allowed to pay the cost before the end of the month to allow for early bird registration fee. Supervisor Wittkop amended his motion to include Clerk Rock’s request. Trustee Dopkowski seconded. Vote taken. All yeas. Motion carried. Treasurer Early stated that the flagpoles are here and also stated that he had purchases 3 as he was going to keep one for himself but Clerk Rock stated that he should see if the board was interested in purchasing the 3rd one. Board discussed and it was decided that we would only have need for two at this time. Clerk Rock made motion to pay Treasurer Early this month for the 2 flagpoles so they would be included in the budget they were approved for. Supervisor Wittkop seconded. Vote taken. All yeas. Motion carried. Supervisor Wittkop talked about Farmland Preservation Program May 31, 2008. Public Comment Phil Health stated that he knows it is the policy of the clerk to not print names when public comments are made but he asked that his name be printed in regards to the question he asked regarding the MAFD at the Public Comment at the beginning of the meeting. He also asked that it be stated that he asked questions and no answers were given by Supervisor Wittkop. Adjournment Supervisor Wittkop made motion to adjourn. Adjournment at 9:40 p.m. Respectfully Submitted by Margaret Rock - Clerk